iTrent Mapping
How to map your organisation(s), fields, and profile types from iTrent into Sign In Central Record
- Getting Started
- Day To Day Management
- Managing Users
- Managing Multiple Schools
- The Dashboard
- The Template Editor
- Managing Staff Profiles
- Advanced Editor
- Insights and Reporting
- User Settings
- MIS Integration
- Troubleshooting and Support
- Safeguarding Guide
- What's New
- External Checks
- Sign In App Integration
- Incident Tracking
Table of Contents
Mapping fields
Through iTrent, we receive a variety of information from them which varies depending on the integration, and maybe even have user-defined fields.
We only map a few fields by default that we know should exist, then allow you to map the remaining ones yourself. To do this, go to Settings > Federation > MIS / Data Import and assuming you are connected and have done an initial pull, you can go through the following tabs to customise your set-up.
If you are a single school/organisation, navigate to Settings > Organisation > MIS / Data Import
Organisation Map
(Federations/Trusts only)
As a first step, you will need to marry up the name of each Organisation on iTrent with the Organisation name in SICR.
The iTrent Organisation name will show at the top, with a drop-down option to match the SICR Organisation name:
Once this has been done, click 'Import'
Field Mapping
To customise which fields you'd like mapped through from iTrent, click the 'Field Map' tab:
Click '+ Add New Mapping' to select additional fields that you would like mapped through.
When you do this, you'll be presented with our Field Map Editor, which will allow you to choose the iTrent field on the Left Column and the Sign In Central Record field on the Right Column:
Click 'Save' when done, and your newly mapped fields will then pull through with the next sync.
The following symbol indicates that the exact value in the field from your MIS will be transferred to the field in your SCR:
The following symbol acts as a transform step, which you would see on a toggle field for example. If the specified field in your MIS has a value, then the toggle will be turned on in your SCR:
Profile Type Map
To customise which profile types you would like your profiles mapped through to, click the 'Profile Type Map' tab:
![](https://static.helpjuice.com/helpjuice_production/uploads/upload/image/17902/3842788/PTM20Screen20Shot-png20240220-90-wxpy9t.png)
Click 'Edit' next to the profile type you wish to map, this will pop up a panel on the right side of the screen where you can set rules for who you would like to be pulled through to that profile type.
In the below example, for my 'Teaching Staff' profile type I have selected the 'positionname' field in iTrent, and specified that I'd like the profile to pull through if this field 'contains' the word 'Teacher':
You can also set up an '+ Or' rule, such as the example below. This will mean that anyone either with the word 'Teacher' or 'Professor' would be mapped into my Teaching Staff profile type:
![](https://static.helpjuice.com/helpjuice_production/uploads/upload/image/17902/3842786/PTM20Or-png20240220-77-g2lwa4.png)